The Jersey Child Care Trust (The Data Controller) is committed to protecting your personal information and being transparent about what we do with it. This policy sets out how we collect, process, retain and disclose your personal data.

Your privacy is important to us and therefore we ensure your data is collated, stored and processed in a fair and secure manner. We will offer you choices about the way you are contacted and will be clear about how we use your information.

All personal data (including special category data for specific services) is processed in accordance with the Data Protection (Jersey) Law 2018 for the purposes of providing you with a service you have requested or for you to participate in activities we are organising. Services and activities include:

• • Childcare options
  • Nursery Provision (Play & Learn at D’Auvergne)
  • Every Step Funding Programme
  • Early Years Support
  • Inclusion Support Plus Progamme
  • Nanny Accreditation Programme
  • Employment Opportunities
  • Training Opportunities
  • Receiving newsletters
  • Fundraising activities and events including competitions
  • Awards
  • Student and volunteer opportunities
  • Processing donations
  • Social media
  • Seeking your views or comments on the services we provide

To provide you with the services described above, we rely on one or more of these lawful bases, depending on the nature of the processing activity and the context in which your information is used.

• • Performance of a contract – where the processing is necessary to enter into, or fulfil, our contractual obligations to you;
  • Legitimate interests – where the processing is necessary for our legitimate organisational interests, and these are not overridden by your rights and freedoms;
  • Consent – where we rely on your explicit authorisation to process information for specified purposes e.g. mailing newsletters.
  • Compliance with a legal obligation: where we are required to process information to meet our statutory or regulatory duties.

We collect personal data (identity data, contact data and, in some circumstances financial data and special category data) which:

• you provide to us and/or
• you give specific authorisation for a professional to provide to us.
  • Identity data includes: first name/s, last name, martial status, title, d.o.b., gender and Social Security Number.
  • Contact data includes: postal address, email address, telephone number
  • Financial data includes: bank account details, TIN (Tax Information Number), and for certain services monthly income and expenditure.
  • Special category data includes: race or ethnicity, religious beliefs, physical or mental health, details of criminal offences.

Personal information we collect about you, other than specified in the paragraph below will not be disclosed to any third parties except where we have data sharing arrangements in place with professional organisations; if required by Law; by order of the Court; or to protect the safety and well-being of an individual. For example, we have a duty to share personal information with professional agencies where there are safeguarding or child-protection concerns.

We only hold your personal data for as long as necessary to fulfil the purpose for which it was collected in line with our retention schedule.

As part of the services we offer you, such as booking training courses and sending newsletters, the information you provide may be transferred to countries outside of the European Economic Area (EEA). By submitting your personal data, you are agreeing to this transfer, storing and processing. When information is transferred outside of the EEA in this way, we will take steps to ensure that appropriate security measures are taken to continue to protect your privacy rights.

16 years or under

If you are 16 years or under and wish to volunteer with us, we must obtain your parent/guardian’s permission before we can process your information.

Donations

The Jersey Child Care Trust has no knowledge of, or access to, any banking information that you submit to our JustGiving donation page. Any transactions made on the JustGiving website are made over a secure link. The information which we have access to, unless you have elected to remain anonymous, is your name, email address and the amount donated. This information will only be used to claim Jersey Gift Aid on donations over £50 for any online donations or any R10 forms in relation to manual donations https://www.justgiving.com/

Links to other websites

To make our website function properly, we sometimes place small data files called cookies on your computer or device. A cookie is a small text file that our website saves on your computer or mobile device when you visit our website. It enables our website to remember your actions and preferences over a period of time so you don’t have to keep re-entering them when you come back to the site or browse from one page to another. For further information, please see our Cookie Policy.

Cookies

To make our website function properly, we sometimes place small data files called cookies on your computer or device. A cookie is a small text file that our website saves on your computer or mobile device when you visit our website. It enables our website to remember your actions and preferences over a period of time so you don’t have to keep re-entering them when you come back to the site or browse from one page to another. For further information, please see our Cookie Policy.

Controlling Your Personal Information

• to ensure that the information we hold is accurate and up-to-date, please let us know promptly of any change to your contact details by emailing us on info@jcct.org.je
• if you have previously agreed to us using your personal information to receive communications, you can change your mind at any time and either unsubscribe or email us at info@jcct.org.je

Please remember, you have a right to:

• access the personal information which we hold about you and be provided with details regarding the purpose for which it is held and the period which it is held;
• correct your personal data;
• withdraw your consent for the purpose for which the information is held but this may affect the service(s) we can provide to you;
• erase personal data from our records, in certain limited circumstances;
• restrict our processing of your data in certain circumstances;
• raise a concern with the Jersey Child Care Trust about our handling of your personal information. If you are not satisfied with the result of your enquiry, you have the right to complain to the Jersey Office of the Information Commissioner, T: +44 1534 716530
• E: enquiries@jerseyoic.org, Jersey Office of the Information Commissioner, 2^nd Floor, 5 Castle Street, St Helier, Jersey JE2 3BT.

Questions

If you have any questions in relation to this policy or our website, please email us at info@jcct.org.je.

Alternative Contact Information:

The Jersey Child Care Trust

Pip’s Place

15 Union Street

St Helier

JE2 3RF

Tel: +44 (0)1534 629901.